Privacy Policy

At UDPS, we take your privacy seriously. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to admin@bridgecottageuckfield.co.uk or by writing to Bridge Cottage Heritage Centre, High Street, Uckfield, East Sussex, TN22 1AZ

Who are we?

Uckfield and District Preservation Society (UDPS) is a registered charity.

UDPS was founded in 1968, initially to protect and preserve Nutley Windmill and to encourage interest in the local history and environment of the parishes around Uckfield in East Sussex.  UDPS is a membership organisation. The Society is an independent charity and a Company Limited by Guarantee. UDPS looks after Bridge Cottage Heritage Centre in Uckfield, and Nutley Windmill on the Ashdown Forest.  Registered Charity number for UDPS is 1102573

How do we collect information from you?

We obtain information about you when you use our website, for example; when you contact us about products and services, when you book tickets for any of our events, when you join our mailing list or when you buy something in our online shop.

Use of ‘cookies’

Like many other websites, the Bridge Cottage website cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.

It is possible to switch off cookies by setting your browser preferences. Turning cookies of may result in a loss of functionality when using our website.

What type of information is collected from you?

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you a product or book a ticket from us, your card information is not held by us, it is collected by PayPal. See their privacy policy here.

How is your information used?

We may use your information to:

• process orders that you have submitted;
• contacting you about a loan or donation
• notify you of changes to our services;
• send you communications which you have requested and that may be of interest to you. This is entirely optional and will only happen if you sign up to join our mailing list.
• process an application for a paid or voluntary job.

If you contact us about a query, donation or loan, or booking, we will only use your personal information to contact you in relation to the reason for your initial contact, unless you give us permission to do otherwise.

If you opt to join our mailing list we will contact you from time to time with details of upcoming events, products and other services offered. You can change this preference at any time by contacting us by email.

If you are a member of UDPS we will only use your information to contact you about membership and to send you a regular newsletter, unless you have explicitly given us permission to contact you about other things.

We have defined retention periods for all personal information which we review on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

We may use the following third-party service providers named below to process and store your data:

• Mailchimp (The Rocket Science Group, LLC), which we use to manage email marketing subscriber lists and send emails to our subscribers. Read their privacy policy.
• WPEngine, which hosts this website on a UK server. WPEngine is opted into the EU Privacy Shield. Read their privacy policy here. https://wpengine.com/legal/privacy/
• Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.  Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html.
• Automattic, Inc., whose WordPress software (and associated add-ons) we use to manage the content of this website. Read the WordPress Privacy Policy.

We will not share your personal information with any other third-parties unless we have your permission or the law requires us to.

How can you change your preferences?

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do for older people and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: admin@bridgecottageuckfield.co.uk

How you can access and update your information?

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: admin@bridgecottageuckfield.co.uk

You have the right to ask for a copy of the information UDPS hold about you. If you would like to discuss this further please contact us on admin@bridgecottageuckfield.co.uk

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

Under 16s

If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.